NCDMF Trip Ticket Program
Quota Monitoring Permit Reporting Information

Quota Monitoring Permit Daily Reporting Form (Log)
Quota Monitoring Permits Reporting Form (Log) Instructions and Example
Permit for Monitoring Fisheries under a Quota/Allocation (Rules)

If unable to fax, each reporting form must be maintained as a log, and all logs shall be submitted to the Division upon request or no later than five (5) days after closure of the season by proclamation. Other original reporting forms (those faxed or emailed) must be maintained in accordance with 15A NCAC 3I.0114.

Landings for Fridays or Saturdays may be submitted on the following Monday (submit one reporting form for each day).

If there are no landings for a day, the reporting form must still be submitted to DMF for that day.

Any permit changes can be made by contacting a License Agent in the Division office nearest you.

North Carolina Fish Dealers who hold permits to deal in quota-monitored fisheries from the North Carolina Division of Marine Fisheries (NCDMF) must report all landings for the prior day for the permitted fishery under a quota-monitoring requirement no later than noon, daily.

The permitted Fish Dealer will report landings for quota-managed species only when proclamation or rule opens the commercial seasons for those species.

NCDMF will provide reporting forms to Fish Dealers.

The permitted Fish Dealer must FAX or email information on the catch daily, by noon, for the previous day (midnight to midnight), including weekends to:

Reporting forms must be submitted even if no landings occurred for the previous day, including weekends. Reports of zero (0) landings may be submitted up to a week in advance if the permittee will not be purchasing fish from the permitted fishery.

Landings for Fridays and Saturdays may be submitted on the following Monday (by noon). Submit one reporting form for each day, even if no landings occurred. For example: on Monday, submit one form for Friday, one form for Saturday and one form for Sunday.

To correctly complete the Quota Monitoring Reporting Form, record the following information:

Dealer Name – record the name of the Dealer that has the Quota-Monitoring Permit.

Dealer Number - record the Dealer License Number (D - number) for the permitted dealer location.

Date Landed – record the date of landing for the monitored species being reported.

Permit Number - record the permit number issued by the NCDMF. Each permit has a unique number. This permit number is not the same as the D – number.

No Landings – check the box(s) if no landings occurred for a permitted fishery for the day being reported.

Record the required information, including no landings, for each permitted fishery (Striped Bass, Atlantic Ocean American Shad, ASMA River Herring, and Atlantic Ocean Flounder):

Striped Bass – Record the number of tags usedandtotal pounds landed by gear and/or specific areafor each validated area shown on the permit (Atlantic Ocean, Albemarle Sound Management Area, Southern Area, and/or Central Area). If the Striped Bass Harvest permit is validated for multipleareas and landings do not occur for all of those areas, ensure that the NOLANDINGS box is checked for those areas that apply.

ASMA River Herring – Record the total pounds harvested for each specific gear.

Atlantic Ocean Flounder – Record the number of vessels landing Atlantic Ocean Flounder and the total pounds landed.

Spiny Dogfish – Record the total pounds harvested.

Black Sea Bass – N. Hatteras – Record the total pounds harvested North of Cape Hatteras.

Signature and Date (the Permittee or Designee is responsible for ensuring that all information is correct in all the required fields, and must sign and date the form prior to submittal to DMF.)

If the permitted Fish Dealer is unable to FAX or email the Reporting Form, the permitted Fish Dealer must call in the previous day’s landings and must maintain a completed Reporting Form as a log for the Quota Monitoring Permit. This required log must be submitted to the NCDMF upon request or no later than five (5) days after the close of the season for the permitted fishery.

The completed Reporting Forms and other related documentation must be kept for a period of not less than 3 years, in accordance with 15A NCAC 3I.0114.

Record the Dealer License number (D – number) on the bill of lading or receipt for each transaction or shipment from the permitted fishery.

This Reporting Form does not replace trip tickets . All NCDMF Trip Ticket Program reporting requirements must continue to be followed.

Quota Monitoring Permit Daily Reporting Form (Log)
Quota Monitoring Permits Reporting Form (Log) Instructions and Example
Permit for Monitoring Fisheries under a Quota/Allocation (Rules)