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N.C. Department of Environment and Natural Resources

NC Department of Environment and Natural Resources
Human Resources - Standard Operating Procedures (SOP)

Human Resources

Standard Operating Processes (SOP)

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Section 7: New Employee Orientation

  1. Orientation Process
    1. DENR Orientaion Notification Letter
    2. Prior Creditable Service
    3. State Telephone Directory Form
    4. 1-9 Employment Eligibility
    5. Regional Office Employee Information Form
    6. DENR ID Guidlines
      1. Request Form
  2. Confirmation Notification Letters
    1. Confirmation Letter
    2. Time-Limited Confirmation Letter
  3. Employee Packet - Required Forms
    1. New Employee Acknowledgement of Receipt
    2. Supervisor New & Transferred Employee Checklist
    3. Emergency Notification
    4. I-9 Employment Eligbility
    5. FLSA Letter
    6. I-9 Form
    7. New Hire Reporting Form
    8. Education Verification Form
    9. Professional License, Registration, Certification Verification Form
    10. Education Verification Form
    11. Drug-Free Acknowledgement (see DENR Controlled Substance Abuse/Alcohol Misuse Policy)
    12. Safety & Health Handbook Receipt
    13. Controlled Substance Abuse and Alcohol Misused Forms
    14. Your Retirement Benefits Book
    15. Health Benefits Enrollment Form
    16. Your Health Benefits Book
    17. W-4 & NC-4 Form
    18. Direct Deposit Form
    19. Summary of Employee Benefits
    20. NCFlex Program Book
  1. Policies
    1. EEO Policy Statement
    2. Alcohol/Drug Free Workplace
    3. Grievances
    4. Telephone & How To Use at a Glance
    5. Computer Use at a Glance
    6. State vehicle at a Glance
    7. Travel at a Glance
    8. State Safety & Health Handbook
    9. Cell Phone and Electronic Device Use While Driving 

Supplemental Benefits Directory

  1. HR Supplemental Benefits Directory
  2. NC Flex Vendors

Training - Mandatory

  1. Intro to Organizational Excellence
  2. Aids
  3. Blood Borne Pathogen
  4. Unlawful Workplace Harassment
  5. Performance Management
  6. EEOI
  7. Disciplinary Action Guidelines

Other - if Applicable

  1. CDL Policy
  2. Law Enforcement Background Check
  3. Top of Page | Table of Contents

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Section 17: Career Banding

  1. Banded Recommendation Package Check List  
  2. General
    1. Career Banding Policy & Procedure
      1. OSP
      2. DENR
    2. Career Banding Salary Administration Plan
    3. Career Banding Presentation for Employees
    4. Career Banding Presentation for Managers
  3. Position & Compensation Management
    1. Position Description Form
    2. Career Banding Specifications
    3. Competency Assessment Form
  4. Competencies/Examples
    1. Career Banding Competency Profiles 
    2. Functional/Behavorial Competency Dictionary
    3. Information Technology Branch Competency Profiles for DENR
      1. Business & Technology Application
        1. Technician
        2. Analyst
        3. Specialist
      2. Networking
        1. Technician
        2. Analyst
        3. Specialist
      3. Operations & Systems
        1. Technician
        2. Analyst
        3. Specialist
      4. Technology Support
        1. Technician
        2. Analyst       
        3. Specialist
      5. Examples
        1. BTA
        2. Tech Support
      6. Scope of Work
        1. BTA   
        2. Tech Support
      7. Implementation Competency Assessment Only
  5. Merit Based Hiring
    1. Posting
      1. Request for Posting
      2. Posting Examples (Matrix)
      3. Salary Grade Reference Inventory
    2. Screening
      1. Applicant Selection Matrix & Instructions
    3. Interviewing
      1. Competency Based Interviewing
      2. Probing Strategies and Skills
      3. Structured Interview Guide
      4. Behavior-Based Structured Interview Questions
      5. Applicant Assessment
    4. Selection
      1. Initial Functional Competency Assessment
  6. Salary Administration        
    1. Career-Banding 2012 Rate Schedule
    2. Salary Decision Worksheet
    3. Salary Assessor & Instructions
    4. PMIS Guidelines
  7. Performance Management - See Section 12
  8. Employee Relations        
    1. Appeal Process - See Section 12
    2. Dispute Filing Form - See Section 12

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