Green Square Complex Policies

• 

  Animals/Pets

  Assist animals are allowed in the building. Any other animals must be kept at home, including fish or frog aquariums.

• 

  Audio/Visual Technologies

  Audio/visual technologies (such as, computer projectors, DVD Players, Televisions, audio recording, and video recording equipment) should be placed on the lowest power settings as specified by the manufacturer at all times, and powered off when not in use.

• 

  Bikes/Mobility Devices

  Mobility devices required for ADA may be brought into the building. All other bicycles or other mobility devices must be stored in one of the designated bicycle racks, or outside of the building.

• 

  Breakroom and Common Areas

  Breakrooms are provided for employee use. Please keep these areas clean by cleaning up after yourself. No dishes are to be left in the sinks. All refrigerators will be emptied every two weeks.

• 

  Children

  Children shall be under the supervision of a parent or guardian at all times while in the building.

• 

  Conference Rooms

  All conference rooms are on a centralized reservation system and may be reserved in advance. Book only the size room you need for your meeting and allow larger-sized conference rooms to be available for larger meetings. Keep the conference room areas neat and clean by tidying the room after your meeting.

• 

  Desktop Power Management

  All computer equipment should be set to minimize energy use and be turned off when not in use.

• 

  Equipment/Material Validation

  An equipment/material needs assessment shall be performed prior to the purchase of new equipment. Where standards are applicable, the number of equipment/materials shall not exceed the standard per employee amount.

• 

  Facility Glass

  The exterior and interior glass walls in the Green Square Complex were designed to allow natural light into the core of the building. Blocking this light by any means is prohibited. The south wall of the DENR building will have blinds that are communal property. Please respect your neighbor before you close or open the blinds. No office sidelight or clerestory glass will be blocked by blinds or any other material. Nothing will be attached to the north glass wall.

• 

  Facility Lighting

  All lights not controlled by an automatic control are to be shut off when not in use.

• 

  Facility Temperature

  Facility temperature should be managed by the facility manager. Requests regarding building temperature changes should be made to the facility manager. Individuals may adjust the temperature and air flow into their office by adjusting the under floor air diffuser(s) in their office.

• 

  Food and Drink

  Employees may eat and drink in break areas, at employee desks and in conference rooms. Please be tidy and clean up after yourself. No food is to be left open overnight. All foodstuffs should be in sealed plastic or metal containers. If a spill occurs, notify facility manager immediately.

• 

  Green Events Planning

  All events should be planned using the Green Events Planning Guide (website location to be given).

• 

  Green Purchasing

  Each division responsible for making purchases shall ensure that when a item exists in a "green" or "sustainable" form and is within budget, the division considers purchasing that item.

• 

  Indoor Air Quality

  The following items are to be limited to use only in the shower rooms and bathrooms (separate ventilation systems): strong colognes and perfumes, hair spray, and other personal use items. Omit from using or applying the following in the Green Square Complex due to fire hazards, indoor air quality and chemical sensitivity of employees: candles, potpourri, heated potpourri pots, nail polish, nail polish remover, scented sprays, furniture polish, sterno cans, and air fresheners.

• 

  Personal Heating/AC Units

  Employees may not have personal heating/ac units.

• 

  Personal Kitchen Equipement

  Kitchen style equipment is to be housed within break rooms only. Employees may not have kitchen equipment within their work areas. Kitchen equipment includes, but is not limited to: coffee pots, mini-fridges, toaster ovens, microwaves, hot pots, etc.

• 

  Personal Lighting

  The Green Square Complex will contain both under cabinet and LED task lights. If additional personal lighting is required an exception form must be approved by the facility manager. At a minimum the additional personal lighting must be LED, as ALL lighting in the DENR building is LED. All lighting must be turned off when not in use.

• 

  Plants

  Plants are allowed in the building. However, if chemical treatment is needed or bug infestation occurs, they must be treated outside of the building. No plant should obstruct the natural light flow to the center of the building.

• 

  Printers/Copiers

  All printers/copiers that do not have a "sleep mode" or equivalent must be shut down at night where not prohibited.

• 

  Printing

  All printers that are capable of printing two-sided documents are to be used at all times except where prohibited. All non-official use printing must be done in black and white.

• 

  Rugs and Tapestries

  To minimize the introduction of air pollutants and sources of emissions in the building, employees should not bring home furnishings from their home or other areas into the office. This includes rugs and tapestries. Walls may be decorated with other non-fabric items such as framed items, as long as the wall hangings do not obstruct day lighting.

• 

  Showers

  Showers, lockers and changing rooms are provided for employee use on a first come/first served basis. Keep this area clean and neat. Do not leave personal items in the shower or locker room unless locked in a locker. All locks should be removed every night.

• 

  Smoking

  Smoking is not permitted in the building (see state law). All smokers must be at least 25 ft away from the building, or in designated smoking area and use ash urns provided.

• 

  Travel and Vehicle Use

  Travel is to be kept to a minimum. Employees must carpool when possible and select the most fuel efficient vehicle to suit the task. (See also statewide "Vehicle policy").

• 

  Visitors

  All visitors must check in at the security desk, and be accompanied by an employee at all times while in the building. Employees should inform visitors to follow all sustainable policies.

• 

  Waste Reduction, Reuse and Recycling

  All employees must recycle all recyclable items. Bins available for recycling include: Paper, Aluminum, Glass, Plastic, Newspaper and Cardboard.

• 

  Workplace Decorations

  Personal work area decorations are not to consume electricity, and shall not obstruct natural lighting.

Click here to download your own copy of this list:
Green Square Policies